Almost every business has copier needs. Whether you are running a large office-based company or a smaller creative outlet, there is a need for copying, printing, and emailing documents every single day. You’ve probably considered purchasing a copier yourself, but have you considered leasing? Many of us don’t even realize this is a viable option, but it is. Not only that, but it could prove to be a far more beneficial option for myriad reasons.
If you’re in the market for a copier, we urge you to stop, read this article, and then rethink your choices. You could spend far less money and have a far superior product. Sound good? Read on to find out more!
How Does Copier Leasing Work?
Leasing a copier is just like leasing a car. You make rental payments to a finance company in exchange for the use of a product, in this case, a copier rather than a car. You will have a contract with the company and make regular payments. Payments could be monthly or quarterly and will be due on a specific regular date. The contract will run for a specific amount of time. In the case of copiers, this usually ranges from 1-5 years. At the end of the specified timeframe, you will be able to renegotiate a new deal for the same copier or upgrade to a newer model.
All makes sense, right? Simple enough. But, what are the benefits of this system versus purchasing your own copier and not having the contract? We can see why you’d be asking that question. So let’s explain four great reasons to consider leasing instead of purchasing a copier.
- Upfront Costs
Firstly, consider the initial cost. When purchasing a copier for yourself, you will need to spend anything from $300 for a simple copier up to $3,000 or more for a copier with extra features. These features range from secure email capability to document storage. The more expensive the copier, the faster the copy rate, and the more expensive the toner cartridges. All of this combined can lead to a large upfront expense. As the experts over at flatratecopiers.com/ told us, when leasing, there will usually be very little or no upfront costs whatsoever. This is surely a benefit for any business of any size.
- Budgets and Taxes
The second benefit is also financial. Firstly in budgeting. When you are leasing a copier, you have a fixed payment to make every month or quarter, much like taking out a business loan, but for one specific product. This is extremely easy to budget for and very low-risk. Owning your own copier, however, can lead to unexpected expenses. If the copier breaks need replacing or runs out of toner, you have to cover these costs. Unexpected costs are never good for a company’s budget.
Also, your tax bill will benefit far more from leasing than it would from purchasing. When leasing, every payment you make is considered a pre-tax payment, meaning you can claim every payment as an expense. When you purchase a copier outright, you may only be able to claim a fraction of that back.
- Maintenance and Upkeep
We briefly touched on the financial benefit of leasing when it comes to maintenance. Anything breaks, you don’t have to pay to fix it. However, that’s not the only benefit. Leasing a copier also usually means that you have a company on-call to fix your machinery for you if it breaks down. You do not need to hire somebody, find a good repairman, or look online for ways to fix it yourself. Simply call the lease company, and they will repair or replace your copier for you. It is important to remember a leasing company will not fix your copier if it has been damaged by your negligence.
- Getting The Best Tech
Finally, one of the greatest things about leasing is that you can always get the very latest and best technology with the newest features. Much like upgrading your phone every two years, you will be able to upgrade your copier and refresh your contract any time you like. If you suddenly need new capacity, more features, or a whole new set up you can simply call your leasing agent and discuss an upgrade. We all know how good it feels getting the freshest technology as soon as it’s available, why should that be any different with your office tech?
On balance, we certainly think that leasing is far better and more beneficial to your business than purchasing your own copier. If you do think it’s time for an upgrade, or you’re setting up a new office, consider reaching out to a leasing company today. We are sure you’ll enjoy the benefits straight away.